Finance

Department Responsibilities

The Finance Department works in conjunction with the County Treasurer's Office to insure the financial integrity of the County government's operations. Its responsibilities include financial reporting, budget preparation and monitoring, debt management and financial accounting. The department performs activities such as payroll and accounts payable and reports monthly to the Board of Supervisors on the County's financial position and budget performance. The department is also responsible for maintaining fixed asset records, grant reporting and preparation of the Comprehensive Annual Financial Report (CAFR).

Goals:

1. Ensure timely and accurate payment, reconciliation, and reporting of employee wages and related deductions.
2. Ensure fiscal integrity through internal controls that safeguard assets and ensure compliance with laws and regulations.
3. Prepare financial reports that enable the Board of Supervisors and the County Administrator to ascertain the County's financial position and plan for its future.
4. Plan and control capital expenditures for infrastructure and services, in a fiscally responsible manner.
5. Prepare and monitor the annual budget and all project-length budgets for compliance with laws and regulations.

Major Services:

• Interim Financial Reporting
  • Prepare monthly budget performance reports for various departments and outside agencies.
    
  • Preparation of quarterly financial reports to Board of Supervisors
    
• Annual Financial Reporting
  
  • Annual Budget Document Preparation
    
  • Comprehensive Annual Financial Report

Glenda Miller - Director of Finance

Human Resources

Major Services:

• Process an accurate and timely payroll for Northampton County employees in accordance with federal/state regulations and county policy.
• Provide service to county employees to resolve any questions concerning salary, benefits, or deductions and to clarify and/or explain federal & state payroll regulations.
• Remit all tax withholdings and process all wage & tax reports(941,VEC, W-2's, etc.) required by law.
• Write and maintain ad-hoc payroll reports for all county departments as needed.
• Coordination of all employee benefits.
• Monitor coverage and payments for continued health insurance coverage (COBRA) participants and retired employees.

The County offers a Flexible Benefits Plan for all full-time employees after their probationary employment period is complete. This program allows employees to pre-tax certain medical and dependent care expenses through payroll deduction. The result is a net savings to the employee of 20-30%. The web site for more info. is http://www.flex-admin.com/.

The IRS web site has many forms available online including W4's for payroll withholding. The link to this web site is http://www.irs.gov/.

The Virginia Retirement System's web site has several tools available to its members online including a retirement calculator. The link for the web site is http://www.varetire.org/Members/Index.html?menu=home.

Northampton County employees are eligible to join the Virginia Credit Union. Benefits of membership and other information may be found at http://www.vacu.org.

Jackie Farlow - Human Resource Coordinator

Accounting

Major Services:

• Accounts Payable
• Process county invoices, travel advances and expenses, in accordance with the County's purchasing, budgetary control and disbursement policies and procedures.
• Provides guidance to all County departments on how to process payments.
• Retain, organize and retrieve accounts payable receipts.
• Reconcile and process all payroll withholdings from payroll system reports to the appropriate general ledger accounts and billing statements.

Sandra Esposito - Accounting Technician

Delinquent Personal Property Tax Collections

Major Services:

• Implement and maintain programs designed to maximize the County's collection of delinquent personal property tax accounts including:
  • DMV Stops
  • Virginia Debt Setoff
  • Collection Agencies

Jennifer Simpson - Accounting Technician